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Accounts Payable Coordinator in Nashville, TN at Acceptance Insurance

Date Posted: 9/12/2018

Job Snapshot

Job Description


Accounts Payable Coordinator

Work within the Accounts Payable group to categorize, code, input, process and file vendor invoices and employee reimbursements in an accurate and timely manner. Assist department supervisors with other tasks as needed.


Company Overview:

Acceptance Auto Insurance is a retailer, servicer and underwriter of non-standard personal automobile insurance based in Nashville, Tennessee. We currently write non-standard personal automobile insurance in 17 states and are licensed as an insurer in 13 additional states. Our Corporate Headquarters are located in Nashville, TN with Claims Offices located in Nashville, TN, Chicago, IL and Tampa, FL. As of February 1, 2016, we leased and operated over 415 retail locations, staffed by employee-agents. Our employee-agents exclusively sell insurance products either underwritten or serviced by us. Acceptance markets its services through the Acceptance Insurance brand.


As a Team Member at Acceptance Insurance, you will be part of growing organization that continues to evolve and positively impact the lives of our customers.


Acceptance Insurance offers a full line of benefits including: Health Insurance, Dental, Vision, Paid Vacation, Disability Insurance and Employer Matching 401(k) Program.


Company Overview:

We are principally a retailer, servicer and underwriter of non-standard personal automobile insurance based in Nashville, Tennessee. Our insurance operations actively generate revenues from selling non-standard personal automobile insurance policies and related products in 15 states. We currently conduct our servicing and underwriting operations in 13 states and are licensed as an insurer in 13 additional states.


Acceptance Insurance leased and operated 349 retail locations and a call center staffed with employee-agents. Our employee agents primarily sell non-standard personal automobile insurance products underwritten by us, as well as certain commissionable ancillary products. In most states, our employee-agents also sell a complementary insurance product providing personal property and liability coverage for renters underwritten by us. In addition, retail locations in some markets offer non-standard personal automobile insurance serviced and underwritten by other third-party insurance carriers for which we receive a commission. In addition to our retail locations, we are able to complete the entire sales process over the phone via our call center or through the internet via our consumer-based website or mobile platform. On a limited basis, we also sell our products through selected retail locations operated by independent agents. 


Learn more:

Visit us at



Acceptance Insurance: Employment Application

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants are considered for position and are evaluated without regard to mental or physical disability, race, religion, sexual orientation, color, gender, national origin, age, marital status, military or veteran status or any other protected local, state or federal status unrelated to the performance of the work involved.


  • Receipt of  incoming mail
  • Date-stamp incoming mail
  • Disperse invoices requiring approvals to other personnel
  • Sort mail by internal companies
  • Code invoices using Standard GL account and internal Office Codes
  • Key invoices/expense reimbursements into the StoneRiver AP system
  • Review of online reimbursement submissions
  • Printing of approved reimbursements and receipts for AP entry
  • Matching of  invoices with payments
  • Recording of payment information into Reimbursement database
  • Auditing of procurement receipts to statements for accuracy & completeness
  • Phone and e-mail contact with outside vendors and employees
  • Research vendor data/statements
  • Locate items for auditors and requestors as needed
  • Filing of paid invoices
  • Adhoc projects/tasks as assigned
  • Ability to meet deadlines
  • Communicate with co-workers, management and others in a courteous and professional manner
  • Conform with and abide by all regulations, policies, work procedures, and instructions

Job Requirements

  • Strong interpersonal and communication skills to interact with a broad range of individuals
  • Must be able to work independently in a fast pace environment
  • Accuracy with high volume of data input
  • Must be detail oriented and organized and be able to meet all supervisor/management-set deadlines
  • Must be able to work on many different projects at one time
  • Working knowledge of Microsoft Excel and Word a plus
  • Knowledge of Stone River GL accounting software a plus
  • Associates degree or related work experience in lieu of education